Administrator and Trainee Cataloguer, Jewellery Department | Donnington Priory, Newbury

We are seeking a talented and passionate Administrator to join our Jewellery Department. This role would suit both an entry level candidate or those with relevant work experience; it offers a desirable opportunity to work closely with experts and collectors while contributing to the success of our auctions.

Responsibilities

Administrative Support:

• Carry out administrative tasks related to auction logistics, including consignment, pre and post-sale notifications, registrations and carrying out ID checks, and shipping
• Maintain accurate records of consigned items, sales, and client interactions
• Co-ordinate with other departments to ensure seamless operations
• Lotting and preparing the sale to go online
• Co-ordinating and sending condition reports

Client Interaction:

• First point of contact for the department, answering telephone, email and in person enquiries
• Provide exceptional customer service to clients, answering enquiries and assisting with requests
• Assist clients during previews and auctions, ensuring a positive experience
• Undertaking telephone bidding and internet clerking during auctions

Collaboration and Teamwork:

• Work closely with head of sale to prepare auction catalogues
• Participate in team meetings and contribute to market research and trend analysis
• Assist with meeting marketing and press deadlines, including contributing to social media and blog posts
  

Cataloguing:

• Assist with compiling lot descriptions for the Jewellery auction
• Assist with compiling lot descriptions for the House Sales & Private Collections auction that is supported by the Jewellery Department
• Where beneficial for lot descriptions or marketing support the department by undertaking research and compile artist biographies, providing context for the piece

Qualifications:

• Graduate in Art History, Fine Arts, or related field
• Ideally FGA or GG qualifications
• Previous experience in auction house administration is desirable
• Strong organisational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• A willingness to learn and be adaptable as required
• Excellent written and verbal communication skills
• Ability to multitask and meet deadlines

This job description is intended to provide an overview of the responsibilities and qualifications for the position. Specific duties may vary based on the needs of the department and the auction house

To apply, please send your CV and letter to Mandy Dooley | email: mdooley@dreweatts.com

Aministrator and Trainee Cataloguer, Luxury, Silver & Watches Department | Donnington Priory, Newbury

We are seeking a talented and passionate Administrator to join our Luxury, Silver & Watches Department. This role would suit both an entry level candidate or those with relevant work experience; it offers a desirable opportunity to work closely with experts and collectors while contributing to the success of our auctions.

Responsibilities

Administrative Support:

• Carry out administrative tasks related to auction logistics, including consignment, pre and post-sale notifications, registrations and carrying out ID checks, and shipping
• Maintain accurate records of consigned items, sales, and client interactions
• Co-ordinate with other departments to ensure seamless operations
• Co-ordinate the cleaning of silver and other stock to be ready for photography for each sale
• Lotting and preparing the sale to go online
• Co-ordinating and sending condition reports

Client Interaction:

• First point of contact for the department, answering telephone, email and in person enquiries making specialist diary appointments were necessary
• Provide exceptional customer service to clients, answering enquiries and assisting with requests.
• Assist clients during previews and auctions, ensuring a positive experience.
• Undertaking telephone bidding and internet clerking during auctions

Collaboration and Teamwork:

• Work closely with head of sale to prepare auction catalogues.
• Participate in team meetings and contribute to market research and trend analysis.
• Assist with meeting marketing and press deadlines, including contributing to social media and blog posts.

Cataloguing:

• Assist with compiling lot descriptions for the Luxury, Silver & Watches auction
• Assist with compiling lot descriptions for the House Sales & Private Collections auction that is supported by the Luxury, Silver & Watches Department.
• Where beneficial for lot descriptions or marketing support the department by undertaking research and compile artist biographies, providing context for the piece.

Qualifications:

• Graduate in Art History, Fine Arts, or related field
• Previous experience in auction house administration is desirable
• Strong organisational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• A willingness to learn and be adaptable as required
• Excellent written and verbal communication skills
• Ability to multitask and meet deadlines

Please note: This job description is intended to provide an overview of the responsibilities and qualifications for the position. Specific duties may vary based on the needs of the department and the auction house.

To apply, please send your CV and letter to Mandy Dooley | email: mdooley@dreweatts.com

Sale Co-Ordinator, House Sales & Private Collections | Donnington Priory, Newbury

Role overview

To provide timely and efficient administrative support to Dreweatts’ Head of House Sales. This role encapsulates a multitude of experiences from department administration to strong engagement with VIP clients and developing business to academic research and curatorial expression. It provides the successful applicant a central role in a thriving department within a fast paced and exiting auction house which is building its brand and strengthening its visibility and reputation within the market.

Responsibilities

• Act as first point of contact for emails and telephone enquiries for the department email address
• Provide support to the head of department whilst aiding in the production of sales and setting up exhibitions
• Co-ordinating photography dates and day to day process with photographers in line with pre-agreed strategy with Head of Department
• Co-ordinating cataloguing dates in line with pre-agreed strategy with Head of Department
• Provide support to Head of Department during catalogue design and to administrate lotting up in system and final checking or website upload
• To help with the organisation of VIP events and initiatives
• Co-ordinate and track the processing of all client consignments from valuation through to sale.
• Carry out Object/ collection research to support the production of high-quality proposals and catalogues.
• Provide responsive and timely pre & post sale advice to buyers/dealers, including sending condition reports
• Liaise with VIP customers to arrange collections after sales
• Actively participate in the general telephone answering rota ensuring that all calls are answered promptly and managed professionally
• Maintain and update Dreweatts’ client and auction database (Navision)
• Support the Bid Department as required to enter bids for upcoming auctions
• Carry out telephone bidding and online bidding for House Sales and other sales at all times providing excellent customer service and processing transactions accurately and efficiently.
• Provide administrative support to colleagues and other departments as and when required.
• Working closely with specialists.

Role requirements

• Good understanding of and experience in working with MS Office suite
• Excellent organisational skills and an exceptional attention to detail
• Ability to work under pressure and to deadlines as well as resolve issues and conflicts
• Methodical and organised approach to workloads – hitting deadlines
• Client management experience
• A can-do attitude and a willingness to learn as well as express ideas.
• Excellent written, oral and visual expression
• Knowledge and experience of the art market is a plus
• Ability to work within a team environment as well as individually

To apply, please send your CV and letter to Mandy Dooley | email: mdooley@dreweatts.com